Eastern Adams County's Only Independent Voice Since 1887
REQUEST FOR STATEMENT OF QUALIFICATIONS
Quad County Regional Transportation Planning Organization
NOTICE TO CONSULTANTS FOR
Title VI; Ethics and Harassment; Americans with Disability Act
Policy Updates
Kittitas County Public Works Department, serving as the lead
agency for the Quad County (QUADCO) Regional Transportation
Planning Organization (RTPO), comprised of Adams, Grant, Kittitas,
and Lincoln counties, solicit qualifications from consulting firms
with expertise in developing policies for Non-Discrimination (Title
VI), Code of Ethics and Harassment, and American with Disability
Act. Consultants will be considered for the following project tasks.
For Consulting Services Relating to Transportation Planning Services
and Public Outreach
ADVERTISEMENT: February 14, and February 22, and February
28 2024
All submittals received after 10 AM Local time Friday, March 8,
2024, will be discarded
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from
qualified professionals for consulting services relating to: Planning
Services and Public Outreach Services. The consultant(s) will provide
services to Quad County (QUADCO) to create three policies;
Non-Discrimination (Title VI), Code of Ethics and Harassment, and
American with Disability Act policies that are specific to QUADCO
Regional Transportation Planning Organization and accepted by
Washington State Department of Transportation. The Task Order
contract will be for one year. QUADCO Ranking Committee may
select more than one consultant to provide each of the services
listed above.
• Transportation Planning Services
• Public Outreach and Involvement Services
• Policy development and writing
SCOPE OF PROJECT:
1. Transportation Planning
The consultant must be able to provide planners, engineers, and
other related support and professional staff for consulting QUADCO.
These services may include but are not limited to, creation of
policy in compliance with 23 Code of Federal Regulations (CFR)
200 and 49 Code of Federal Regulation 21. Policies are to follow
requirements including those identified in the Consolidated Grant
Guidebook M 3130.
The consultant must demonstrate competence and qualifications
related to the services performed including:
A. The consultant must have extensive experience with the
Federal Highway Administration and the Washington State Department
of Transportation publications, standards, design, and
documentation procedures.
B. Successful experience delivering projects in a streamlined
fashion to reduce scope schedule and budget.
C. The consultant must demonstrate the ability to manage
projects and coordinate with other team members, and Kittitas
County staff, to ensure the projects are delivered on time and within
budget, with potential risks and opportunities identified.
D. Ability to respond to unexpected as well as regularly scheduled
requests for services with minimal delay.
E. Ability to work collaboratively in a regulatory environment
with other agencies, interest groups, and permit applicants.
2. Public Outreach Services
The consultant must provide experienced public outreach and
involvement staff knowledgeable in local government, state government
and federal government policies. The consultant must
demonstrate competence and qualifications related to the service
being performed including:
A. Public presentations.
B. Data gathering techniques and methods.
C. Public Hearing support materials and presentations.
3. Policy development and writing
The consultant must provide staff with experience in developing
these three separate policies and possess the writing skills needed
to create drafts for review by QUADCO and Washington State
Department of Transportation (WSDOT). This development and
writing will include an outline, multiple drafts and a final product.
Policies include Title VI, Harassment and Code of Ethics and ADA.
Title VI policy/plan to include a language access plan with a
four-factor analysis addressing limited English populations in the
QUADCO area.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must
be a registered consultant on the Municipal Research and Service
Center of Washington – Shared Small Works and Consultant Roster
(www.mrscrosters.org).
If interested in providing on-call services to QUADCO, submit a
sealed envelope to:
Josh Fredrickson
Kittitas County Public Works
411 N. Ruby St. Suite 1
Ellensburg WA 98926
Submittals must be received by 10:00 am on Friday March 8, 2024,
indicating your interest and which services, or any combination
thereof which you would like to be considered for.
Submittals shall include a one-page cover letter with the firm name
as listed on the MRSC web site, contact information, and list of which
services you'd like to provide. Submittals shall also include three
copies of your Statement of Qualifications describing the firm’s or
team’s ability to professionally provide the aforementioned services.
Submittals shall not exceed ten pages – doubled sided (total twenty
pages), utilize 12-point font, and be inclusive of all graphics. Submittals
failing to adhere to these standards may be subject to rejection
without further consideration.
For your records, the County will provide a confirmation email to
the contacts provided in the submittal confirming receipt of your
interest in the proposal. Submittals received after 10:00 AM on
Friday, March 8, 2024, will be disregarded.
QUADCO Ranking Committee will review submittals, score the
submittals and caucus on selection results. If the review committee
agrees to select without interviewing, successful firms will be
immediately noticed. If the selection committee desires to interview
prospective firms, firms will be invited with appropriate lead time
for scheduling. Kittitas County encourages disadvantaged, minority
and women owned consultant firms to respond.
Kittitas County, serving as Lead Agency for QUADCO reserves the
right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Selection will be based upon the following criterion to total 100
points:
1. The firm's or team's qualifications, experience, and ability
to perform the work as listed in the SOQ (20 points).
2. Demonstrated experience with similar projects (15 points).
3. Demonstrated experience maintaining schedule and
delivering projects within scope (15 points).
4. Familiarity with QUADCO and experience working with
County staff (20 points).
5. Demonstrated ability to communicate and work effectively
with the public, staff, policy, and review bodies (15 points).
6. The firm’s ability to scale the work and allocate appropriate
resources resulting in the most efficient use of QUADCO funds
(15 points).
Anticipated SOQ milestones
Responses due March 8, 2024
Internal review and selections for interviews March 15, 2024
Interviews March 22, 2024
Recommendation for negotiations March 29, 2024
Contract awards April 11, 2024
The above noted schedule is tentative and may be changed based
on the number of proposals submitted. Proposals will be evaluated
immediately with final selection targeted for early April 2024.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard
Professional Services Agreement. Insurance requirements are
included in that agreement. The contract period shall be for policy
development services and is expected for one (1) year.
Persons with disabilities may request this information be prepared
and supplied in alternate forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all
proposals or any items or part thereof or to waive any information
or irregularities in the proposals. Kittitas County shall have the sole
discretion to determine the most responsible proposal.
Kittitas County in accordance with Title VI of the Civil Rights Act of
1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations,
hereby notifies all bidders that it will affirmatively ensure
that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color, or national
origin in consideration for an award.
INQUIRIES:
Direct all inquiries regarding this request for services to Josh
Fredrickson, County Engineer or Kelee Hodges, Environmental/
Transportation Planner at (509) 962-7523, or via e-mail:
Josh Fredrickson Kelee Hodges
[email protected] kelee.hodges.pw@
co.kittitas.wa.us
Published February 14, 21 and 28, 2024
Reader Comments(0)